Attendance and Punctuality



Kemnal Technology College is committed to providing a full and efficient education to all pupils, and embraces the concept of equal opportunities for all.  We will endeavour to provide an environment where all pupils feel valued and welcome.  For a child to reach their full educational achievement a high level of school attendance is essential. We will consistently work towards a goal of 100% attendance for all children. Every opportunity will be used to convey to pupils and their parents or carers the importance of regular and punctual attendance.  School attendance is subject to various Education laws and this school attendance policy is written to reflect these laws and the guidance produced by the Department for Education and Skills.



·         To ensure that all students and Parents/Carers are aware of the importance of good attendance.

·         To implement effective strategies in improving attendance in college.

·         To minimise negative impact of non attendance on teaching and learning.

·         To minimise absence levels.

·         To minimise unauthorised absence.



·         Attendance figures for the whole school above the national target of 95%.

·         Unauthorised non-attendance below the national target of 2%.

·         Achieve less than National Average of 10% or more persistent absenteeism.

·         Reduction in student absence rates across the College leading to a fuller education for all.

·         Reduction of the impact of non-attendance on all stakeholders.




Under Section 7, parents are responsible for making sure that their children of compulsory school age receive efficient and suitable full-time education.


Under Section 444, parents who fail to ensure their children receive efficient and suitable full-time education, are guilty of an offence.


Such offences are dealt with by means of court appearances or incremental fines, per parent/carer and per child, and in aggravated circumstances a prison sentence could be served.




We believe that we should create an environment where there is a positive incentive for students to attend.


·         Students achieving 95% - 100% attendance in a term will receive House Points.

·         Students who achieve 100% attendance at the end of the year will be invited to an organised event.

·         Each week, the House Group achieving the best attendance will be displayed on the Entrance Hall monitor.

·         Each half-term, the attendance for the House Group will be displayed in the House Tutor room.




To ensure your child is on time for school every day and attendance school and every lesson every day we have employ the following support systems:

  • Attendance Report
    • Report to Heads of House every morning and after school
    • Every lesson attended is signed by the teacher
    • All non-attended lessons result in a sanction
  • Meetings with Heads of House, Attendance Team and Headteacher
  • EWO will meet attendance problem students every second week
  • EWO will meet the parent/carer of above student every second week
  • Fast Track programme
  • Home Visits
  • Referral to other supportive agencies
  • EWO Intervention
  • Individualised timetables




Students will be registered in House groups before period 1 and in classes throughout the day. 

These registrations will be used to generate internal reports and for the attendance returns to DfE.

  • House Tutor time is between 8:40am and 9am
  • AM Roll Call is 9am
  • PM Roll Call is 12pm
  • The school day ends at 2:50pm




The College does not issue holiday request forms. Holidays during term time are discouraged and will be unauthorised. A penalty notice can be issued on unauthorised holidays by the Educational Welfare Service.

In exceptional cases a written application to the Headteacher can be made.





The parent/carer should call the absence line on each and every day of the unplanned absence.  Any absence lasting 3 (three) or more days should have a qualifying doctors note covering the entire period of absence.  Any student who is absent without an explanation for 10 (ten) consecutive days will be notified to the Local Authority, by submitting a referral to the Education Welfare Service.

Each morning the attendance officer will check registrations and communicate with parents/carers of children who have not been marked present and without explanation.




At the end of each half-term the attendance officer will write to parents/carers requesting reasons for any unexplained absences for that half-term. Once responses have been received, the students records will be updated.




If a student is going to be late for a known reason, the parent/carer should phone and notify the college of the reason for the lateness and the expected time of arrival.  Upon arrival, the student should sign in at the front office.  If a student encounters unforeseen circumstances on his/her way to school, he/she should go directly to form if he/she arrives before 9am.  If the student arrives after 9am due to unforeseen circumstances, he/she should sign in at the front office directly upon arrival, and then proceed straight to the correct lesson.




Each day, the Heads of House will each receive a list of students who were absent for that day, this will be used to follow up any unexplained absences and then reported back to the attendance officer. Each Monday, an absence report will be generated for the previous week and will be sent to the Deputy Head in charge of attendance. A wide range of information and reports about attendance is available on request from the Attendance Officer.




The Heads of House and House Tutors will manage the attendance of their areas.


The House Tutor will register the students and notify the attendance officer of any issues in the first instance. 

The attendance officer will refer any serious issues to the Heads of House.  Serious persistent issues will be referred to the Deputy Head in charge of attendance and the Education Welfare Officer.


All papers relating to student absences will be kept by the attendance officer until the end of the academic year.  Persistent absentees will have their records kept on file until the end of their education in KS4.





School absence and safeguarding are closely linked. This attendance policy is concerned not only with encouraging good attendance but also with monitoring student wellbeing by being alert to their safety. For this reason we operate a ‘First Day’ calling system. Priority is given to children with child protection issues including ‘Looked After Children’ and those on Child Protection plans or classed as ‘Children in Need’.


If response to contact the school is not forthcoming, is considered inappropriate, or cause for concern, the school safeguarding Lead or Safeguarding Deputy Officer will be informed so that the issue can be followed up.



Updated May 2016

Review July 2017

This policy has been impact assessed with regard to disability, gender, race and safeguarding.


SIGNED:                                                        Headteacher

SIGNED:                                                        Chair of Governing Committee

Please contact the College should you require a paper copy of any document